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Assign people to shifts

Put students and general managers on a shift, see clashes before they happen, take someone off, and move on to the next open spot.

Last updated: 12 October 2026

In short

Open a shift and tap Assign. Tap a name to put them on, and tap again to take them off.
A name with a warning is already on an overlapping shift.
Next open spot → jumps to the next shift that still needs people, with the list already open.

On this page

Open the list
Put someone on a shift
Who can be assigned
Fill the whole week
Take someone off a shift
During a shift

Open the list

There are three ways in. All of them lead to the same list:

On Shifts, tap Assign on a shift with an empty place.
Tap a shift in the open-spots list. See Plan the week’s shifts.
Open any shift. Under People, tap Assign, or Edit at the top when it’s full.

Put someone on a shift

Type in Search by name (1) to find someone quickly, or scroll the list. The people already on the shift are at the top, ticked.
The people list, with a clash.
1. Search
2. A clash
3. You, last
4. Next open spot →

Tap a name. They’re on the shift straight away, and a message confirms it, for example “Noa Cohen added to 12 Oct Night shift”. Tap Undo there if it was the wrong person.

A warning under a name (2) means they’re already on an overlapping shift.

Tapping a name with a warning asks first: Overlaps … Assign anyway? Tap Assign to go ahead, or Cancel.

The line above the list counts down as you go, for example “Pick 1 more”. When the shift is full, it says Shift is full.

Who can be assigned

Students, and general managers. A general manager’s name is followed by General manager.
You, if you’re a general manager: your own name is last (3), followed by “(you)”.
Doctors aren’t assigned to shifts.
Deactivated members don’t appear.

Fill the whole week

At the bottom of the list, tap Next open spot → (4) to go straight to the next shift that still needs people that week, with the list open. Keep going until the button no longer appears: no other shift that week needs people.

Take someone off a shift

Open the list (on a full shift it’s Edit (2)) and tap a ticked name to untick it. Or, on a computer, point at the person under People and click the ✕ next to their name.
A shift’s roster, with each person’s check-in.
1. Approve or Decline, at the top
2. Edit roster
A message confirms it, for example “Noa Cohen removed”, with Undo.

Students can leave a shift themselves only before it starts. After that, they ask you, and you take them off here and find someone else. On a phone, tap Edit next to the people to open the same list.

During a shift

While a shift runs, People also shows each person’s check-in in one line, such as “In 3:12 pm · late”, with their reason one tap away. Early ones wait at the top of the page with Approve and Decline (1). See Approve check-ins and export attendance.

Good to know

A shift that has ended can’t be changed: its roster stays as a record.
Assigning someone who is already on a clashing shift is allowed, because it’s sometimes needed. Relay just makes sure it’s on purpose.
To fill next week quickly from last week, use Copy last week first, then fill the gaps. See Plan the week’s shifts.

Related

Plan the week’s shiftsCreate shifts from your templates, see the open spots at a glance, and copy last week’s people onto the new week.
Approve check-ins and export attendanceApprove or decline early arrivals and early leaves, read the week’s attendance, and download it as a spreadsheet.
Join a shift, or leave oneFind a shift with a free place, join it in one tap, and release it if your plans change before it starts.

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