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Task tags, due dates and common tasks

Say who a task is for and when it’s due, keep a list of the tasks you add often, and give each template a default checklist.

Last updated: 31 October 2026

In short

When you add a task, For sets who it’s for: Students, GM or Everyone. Due adds a date.
Late and due-today tasks rise to the top of the checklist with a red or amber mark.
Common tasks become one-tap suggestions. A template’s Default checklist fills every shift made from it.

On this page

Add a task with a tag and a due date
Who sees what
How due dates work
Common tasks
A template’s default checklist

Add a task with a tag and a due date

Open the shift and tap Add task at the end of the checklist. The Add a task… box (2) opens, with two options under it.
Adding a task: who it’s for and when it’s due.
1. A GM task
2. Add a task…
3. For
4. Due
Under For (3), choose Students, GM (general managers) or Everyone. It starts on Everyone.
To set a due date, tap Due and pick the day. To remove it, tap .

(4)

Clear the due date

Type the task and press Enter, or tap one of the suggestions under it.

Your For choice stays for the next task you add, so tagging a batch is quick. Set the tag and date as you add the task: the checklist can rename a task later, but not re-tag it.

Who sees what

A task for one group carries a label (1), Students or GM, unless it’s your group. Tasks for Everyone have no label, to keep the list calm.

Students see their tasks and tasks for Everyone at first. They can tap Show all for the rest.
General managers see tasks for GM and for Everyone the same way.
Doctors see everything.

The tag decides what each person sees first. It doesn’t stop anyone on the shift from ticking a task. More in The shift checklist.

How due dates work

A due date is a calendar day in the team’s time zone, not a time.
Late tasks lead the open tasks with a red mark, such as 2 days late. Tasks due today come next, marked Today in amber. Between midnight and 6:00 the mark reads By 6:00, since the shift’s day ends then. The rest keep their order.
A task shows one mark at most. Late comes first, then Urgent, then Today, so an urgent task due today shows Urgent.
On a shift’s page, a task due within 2 days says “Due Thu”, and further out “Due 20 Oct”. Home leaves these out.
If the task isn’t done, it rolls over to the next shift with its tag and due date, and shows as overdue there.

Common tasks

Go to Team → Routines. Common tasks is under Shift times (2).
Templates and common tasks.
1. Add a common task
2. Default tasks on a template
Type in Add a common task (1) and tap Add. Tap ✕ next to one to remove it.
From now on, when anyone adds a task to a shift, common tasks show as suggestions under Add a task…: one tap adds it. Suggestions already on the shift are hidden.

A template’s default checklist

If the same tasks happen every shift, put them on the template.

On Team → Templates, tap the template’s name to edit it.
A template’s default checklist.
1. Default checklist
2. Its tasks, in order
Under Default checklist (1), tap a common task to add it, or type a new one in Add a task. A new one is saved to Common tasks too.
Use the arrows to change the order (2), and ✕ to remove one. A template can have up to 20.
Tap Save changes.

The tasks are added to every shift at this time when it starts, including shifts already generated. They’re for Everyone, with no due date.

Good to know

Use GM for paperwork and ordering, and Students for ward tasks. Everyone still sees everything under Show all.
A due date makes sense for things that must happen by a certain day, such as a weekly order. For tasks that just need doing this shift, leave it empty.
Patient-event tasks get their tag, due date and urgency from the event’s protocol automatically.

Related

The shift checklistTick tasks off, undo a tick, and read the labels: tasks carried from the last shift, due dates, who a task is for, and urgent patient-event tasks.
Plan the week’s shiftsCreate shifts from your templates, see the open spots at a glance, and copy last week’s people onto the new week.
Assign people to shiftsPut students and general managers on a shift, see clashes before they happen, take someone off, and move on to the next open spot.

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